CollaborateMD Pricing for BestNotes users

Initial Setup

Service	Price
One time charge per Tax ID Setup	$125 each

Electronic Claim Submission

Monthly Volume	Per Claim Price
1 – 1,000	$0.38
1,001 – 2,000	$0.37
2,001 – 3,000	$0.36
3,001 – 4,000	$0.35
4,001 – 5,000	$0.34
5,001 – 10,000	$0.33
10,001 – 20,000	$0.31
20,001 – 30,000	$0.30
30,001 – 40,000	$0.29
40,001 – 50,000	$0.28
50,001 – 60,000	$0.27
60,001 – 70,000	$0.26
70,001 – 80,000	$0.25
80,001 – 90,000	$0.24
90,001 – 100,000	$0.23
100,001 – 110,000	$0.22
110,001 – 120,000	$0.21
120,001 – 130,000	$0.20
130,001+	$0.19

Monthly Per-Provider Usage Fee

Active Providers	Per Provider Fee
1 – 2	$54
3 – 5	$49
6 – 10	$44
11 – 20	$39
21 – 30	$34
31 – 40	$29
41 – 50	$24
51 – 75	$21
76 – 100	$19
101 – 200	$16
201 – 249	$14
250+	$13

Provider Pricing Details

The monthly provider fee will be charged for one (1) active rendering/attending provider, and covers software usage, maintenance, and standard support. Any additional active providers will be charged per the following Low Volume Discounts*:

Full Provider Fee: ≥ 75 Total Claims (Electronic + Paper + [User Print × 0.5])
Half Provider Fee: 6–74 Total Claims (Electronic + Paper + [User Print × 0.5])
Minor Provider Fee: 1–5 Total Claims (Electronic + Paper + [User Print × 0.5])

If the additional active provider in the same practice submits five or fewer claims per month to the clearinghouse, that provider will be assessed the minor monthly fee of $29 per provider.

*User Print Claims will be counted as ½ transactions.
If the Minor Provider Fee is determined to be greater than the Half Provider Fee, you will be assessed the equivalent of the Half Provider Fee instead.

Electronic Remittance Advice (ERA)

Monthly Volume	Per Claim Price
1 – 19,999	$0.32
20,000 – 29,999	$0.29
30,000 – 39,999	$0.27
40,000 – 49,999	$0.25
50,000 – 59,999	$0.23
60,000 – 69,999	$0.21
70,000 – 79,999	$0.20
80,000+	$0.19

Patient Eligibility & Estimator

Transaction Type	Per Transaction
Eligibility Verification	$0.31
Responsibility Estimator	$0.31

Claim Scrubbing (LMRP & CCI Edits)

Monthly Volume	Per Claim
1 – 500	$0.22
501+	$0.20

Add-Ons

Paper Claim Mailing Service

Monthly Volume	Price Per Paper Claim Page
1+	$1.20

Electronic Claim Attachments

Link attachments/supporting documentation to your electronic claims. Price includes up to 9 attachments per claim in a calendar month and is in addition to Electronic Claim Pricing.

Monthly Volume	Price
1+ per claim/attachments	$1.00

Automated Patient Statements

Send statements to patients automatically as balances are owed. Email, text, and mailing options are available.

Type of Statement	Price
Patients Processed*	$0.34 per patient per month
Mailed Statements	*Additional $1.10 per statement

Enhanced User Print Statements

Printable, customizable, full-color statement

Monthly Volume	Price
1+	$0.36 per patient per month

Text-Based User Print Statements

Text-based statement

Monthly Volume	Price
1+	Included for Free

Address Correction Service

Monthly Volume	Price Per Address Check
1+	$0.06 each

Broadcast Messaging

After included messages (if plan type is eligible).

Notification Type	Price
Telephone	$0.17 each
Text / SMS / Email	$0.06 each

Patient Text Notifications

Notification Type	Price
Text / SMS	$0.06 each

Integrated Payment Processing (IPP)

Process credit cards directly within the platform.

Plan / Scope	Price
Per Customer	Free

Document Imaging / Storage

Price is based on usage per account as follows.

Usage	Price per Month
Up to 1 GB	$25 per month
Up to 2 GB	$35 per month
Up to 3 GB	$45 per month
Up to 4 GB	$55 per month
Up to 5 GB	$65 per month
Each additional GB	$10 per month

Custom Report

CollaborateMD offers Central Business Intelligence, including our Report Builder tool. If you’d like our team to build a report on your behalf, we are happy to help.

Report Type	Price
Report from template	$200 / report
Custom report	$325 / report