CollaborateMD + BestNotes

Estimate your billing costs

Enter your monthly volumes to get an instant cost projection. Every field resets when you reload the page.

Setup One-time

Charged once at account creation

Number of Tax IDs

$125

$125 one-time fee per Tax ID

Monthly per-provider fee

Recurring · billed monthly

Active providers

$108/mo

1–2 @ $54 · 3–5 @ $49 · 6–10 @ $44 · 11–20 @ $39 · 21–30 @ $34 · 31–40 @ $29 · 41–50 @ $24 · 51–75 @ $21 · 76–100 @ $19 · 101–200 @ $16 · 201–249 @ $14 · 250+ @ $13

Electronic claim submission

Per claim · volume-tiered

Est. claims / month

$190/mo

$0.38/claim (1–1,000) · $0.37 (1,001–2,000) · $0.36 (2,001–3,000) · tiered down to $0.19 (130,001+)

Electronic remittance advice (ERA)

Per transaction · volume-tiered

Est. ERA transactions / month

$0/mo

$0.32/transaction (1–19,999) · $0.29 (20,000–29,999) · $0.27 (30,000–39,999) · tiered down to $0.19 (80,000+)

Eligibility verification

$0.31 per transaction · flat rate

Est. checks / month

$0/mo

Flat rate: $0.31 per eligibility transaction

Document storage

Monthly · tiered by GB

Estimated storage (GB)

$0/mo

Up to 1 GB $25/mo · 2 GB $35 · 3 GB $45 · 4 GB $55 · 5 GB $65 · each additional GB +$10

Automated patient statements

$0.34 per patient · flat rate

Patients processed / month

$0/mo

$0.34 per patient per month. Mailed statements add $1.10 each.

Your cost estimate

Adjust the inputs above to see your breakdown.

Monthly estimate

$298

per month

First-year estimate

$3,701

incl. one-time setup

+ $125 one-time setup fee

These figures are estimates based on your entered volumes. Final billing is determined by actual monthly usage. CollaborateMD pricing is subject to change. Sales tax may apply.